Web Scheduler’s Guide
52 Polycom, Inc.
5 Make the required changes to the conference date, participants, rooms, or
other settings. For information on performing these tasks, see “Schedule a
Conference” on page 43.
6 When finished, click Schedule.
The system verifies that it has a bridge with the capabilities and resources
required for your conference. If it does, the conference notification E-mail
appears with a message indicating Conference Successfully Scheduled.
7 To exit without sending an updated E-mail message to your participants,
click Skip Email.
8 To send an updated E-mail to your participants, copy additional people
on the notification and/or add notes about the conference.
Note that the To, CC, and BCC fields are ASCII only.
9 Click Send.
The system sends the updated conference notification E-mail message.
The Future view appears. Your conference appears in the conference list.
Edit a Participant’s Settings
You can edit conference participant settings after you have added them to a
scheduled conference. If the conference is ongoing or already taken place, you
can no longer edit the settings.
When you edit a participant’s settings, those settings are valid only for the
current conference that you are scheduling.
Users can only work with the conferences that appear in their Conference list.
By default, schedulers see only their conferences in the Conference list, while
operators see all the conferences on the system, unless areas are defined. In
which case operators see all the conferences for the areas to which they belong.
By default users assigned other roles cannot view conferences.
To edit a participant’s settings
1 Go to Conference > Future.
• Conference templates provide default conference settings. When you select
a different template, you are selecting the default conference settings for
your conference.
• The Default Template and Default Audio Template are available to all users
who can schedule conferences. Other templates may also be available to you
if they have been assigned to users with your role.
• The Default Template and Default Audio Template are stored in the system
database and their names are not localized.
