Polycom RealPresence Resource Manager System Operations Guide How Multiple Address Books Work
482 Polycom, Inc.
If you do not want to use multiple address books, you can leave the default
address book set to All Entries. Using this default, all users will see all entries
in the directory. Be sure that all groups are assigned either the System Default
or All Entries option. System Default is the default group setting.
How Multiple Address Books Work
Use address books to limit access to people and endpoints. For example, you
can set up separate address books for each department in your organization.
Each address book would include only RealPresence Resource Manager
system users in that department and only rooms in that department’s location.
Users not assigned the Administrator or Area Administrator role (available if
you have enabled areas) will not be aware of address books. They will see only
those users (local and enterprise directory), endpoints, rooms, groups, and
guests in the same address book that the user is assigned to.
For information about how address books work in a multi-tenancy
environment, see “Area Address Books” on page 497.
To implement multiple address books, complete the following tasks
1 “Add an Address Book” on page 484
RealPresence Resource Manager system users assigned the Administrator
role can create address books and associate users (local and enterprise
directory), endpoints, rooms, groups, and guests with one or more
address books. This process controls where each entity appears as an
address book entry.
2 “Assign Address Books to Groups” on page 488
RealPresence Resource Manager system users assigned the Administrator
role can assign an address book to a group. A group can be assigned to
only one address book. This process controls the address book that users
and endpoints have access to.
3 “Change Address Book Priority” on page 490
RealPresence Resource Manager system users assigned the Administrator
role can set the priority of address books. The priority affects which
address book a user has access to. For example, if a user is a member of two
different groups and each group is assigned a different address book, the
user can access the address book that is higher in priority.
An endpoint must be associated with a User and the User must be in a Group in
order to specify an address book.
